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Legal

Privacy Policy

This Privacy Policy describes how Inspectra collects, uses, and protects information when you use our website and fleet maintenance platform.

Effective date: February 23, 2026

1. Information We Collect

  • Account and profile information (name, email address, role, tenant/company membership).
  • Operational records (DVIR, service requests, accident reports, inspections, and attachments).
  • Unit and document metadata used to run compliance workflows.
  • Technical information (IP address, browser type, device details, timestamps, and logs).

2. How We Use Information

  • Authenticate users and secure account access.
  • Provide fleet maintenance workflows, timeline records, and document access.
  • Send transactional notifications (OTP codes, reminders, and operational alerts).
  • Monitor security, prevent abuse, and improve platform reliability.

3. Email OTP Privacy

Inspectra uses email-based one-time passcode (OTP) authentication and account-related notifications. Email delivery timing may vary by provider and mailbox filtering.

For support, contact us directly. Critical account security and service emails may still be sent as required to operate your account.

Email authentication and consent data are not sold, rented, or shared with third parties for their own marketing/promotional purposes.

4. Sharing and Subprocessors

We share data only as needed to provide the service, including infrastructure, authentication, email, payment, and messaging providers. We may also disclose information if required by law or to protect rights and safety.

5. Data Security

Inspectra uses role-based access controls, private file storage, signed URLs, and tenant isolation controls designed to protect customer data. No method of transmission or storage is completely secure, but we apply commercially reasonable safeguards.

6. Data Retention

We retain account and operational data for as long as needed to provide services, satisfy legal obligations, resolve disputes, and enforce agreements. Customers may request deletion subject to legal and operational requirements.

7. Your Choices

  • Update account information through authorized tenant administrators.
  • Request account or data actions by contacting us.
  • Disable or restrict cookies in your browser (some features may be affected).

8. Children's Privacy

Inspectra is not directed to children under 13 and we do not knowingly collect personal information from children.

9. Changes to This Policy

We may update this policy from time to time. Updated versions will be posted on this page with a revised effective date.